Position:Bilingual Accounts Payable AdministratorCategory:

Accounting

City:

Mississauga

Province:ON
Branch Name:MississaugaDress Code:
Branch Phone:(905) 5688828Job ID:4706
Pay Info:Order Type:DH

Position Term: Full-Time, Permanent
Location: Mississauga
Responsibilities
• Create, change and unblock vendors at Corporate Office in accordance with the Vendor Master Centralization. Verify new vendor forms for accuracy.Maintain existing vendors for payment terms and banking information.
• Verify vendor’s GST/QST and DUNN’s numbers with respective agencies before system update.
• Scrutinize invoices for coding, approvals, correct mathematic extensions, as well as applicable taxes (PST, HST and GST). Ensure invoices are posted to the correct entity. Ensure vendors charging taxes have their appropriate Tax numbers quoted on their invoices
• Match with expediency, suppliers' invoices with purchase orders and Goods Receipt and process same for payment, ensuring accuracy of data.
• Upload mass data into SAP(Concur Weekly and Serengeti Monthly)
• Follow up on outstanding invoices, Goods receipts, and customers' statements
• Respond to external and internal enquiries on outstanding invoices, missing cheques or remittances
• Maintain over 15 various weekly payment runs
• Create and maintain Templates for Wire Transfers in RBC Express. Process manual wire transfers and cheque requests and post necessary clearing documents to the G/L
• Process Stop Payment requests and post necessary reversal entries
• Process all requests for Credit Applications received for new vendors
• Work closely with Treasury to ensure optimum utilization of Cash Flow resources
• Periodic review of vendors with debit balances as well as blocked vendor line items
• Perform special requirements for all freight vendors and upload CN payments into their database
• Prepare cheques and all supporting documents for mailing out to vendors
• Ensure document imaging database is current
• Review and clear Balances in GL 174000
• Provide competent assistance on special projects
• Ensuring vendors who directly debit bank account have all necessary invoices posted to the payables system and post necessary financial entries
• Comply with quarterly audit requirements. Provide documentation for various tax audits
Qualifications/Education
• Must be able to communicate effectively in French and English
• Must have Post-Secondary education with working knowledge of basic accounting
• Experience in use of large integrated systems
• SAP is a definite asset
• Good Working Knowledge of Microsoft Outlook